Meetings at the board level are essential to the success of any business but they can also be exhausting and time-consuming. The good news is that there are a variety of ways to improve the meeting structure and make them efficient, productive and even enjoyable meetings.
Ensure that the board members are informed about the topics that will be discussed at the meeting. This can be achieved through clearly organized agendas that provide information about the content to be discussed, and by making relevant documents accessible to everyone in advance of the meeting. This will prevent any surprises and help everyone feel prepared for the meeting.
Next, you must prioritize the most pressing issues to be addressed during the meeting. It is common for discussions to diverge from the main issue. It is helpful to have a parking lot for discussion topics that require more discussion than the time for the meeting allows. This will keep the board on the right track and allow discussions to be conducted offline.
Lastly, it is important to record the proceedings of the board meeting. This can be done by writing a minute that is signed and dated. This will ensure that all decisions taken during the board meeting are documented and may be referred to later on.
These guidelines can transform your board meetings into a powerful tool to relay essential information to the various departments of your company. It may take some experimenting however, if you follow these guidelines your board meetings will be more efficient, productive, and even fun!